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February

Personal Assistant To Director

Sunshine Kids - Musha Vana - South Morang, VIC

Administration & Secretarial
Source: uWorkin

JOB DESCRIPTION

ABOUT US

SKMV is a not-for-profit organising with charitable projects spanning internationally across Africa to support the betterment of children's education and family lives. Locally in Australia, we connect and deliver supports to vulnerable and disadvantaged communities across various locations in Melbourne and Darwin.

Our projects aim to serve the vision that every child and family deserves a prosperous life, and we are looking for someone like you to help us deliver exceptional value toward this mission.

Through person-centred services, representation and evidence development, we empower individuals and build the social capacity of communities.

THE OPPORTUNITY

We’re looking for an experienced Personal Assistant to the Director to provide executive level support. In this part time role, you will be responsible for providing efficient and effective management of the Director Office while maintaining personal assistance to the Director.

As a clear and confident communicator, you will have the ability to develop relationships with a range of key stakeholders across the organisation and have the ability to thrive in a diverse workplace.
YOUR MAIN DUTIES AND RESPONSIBILITIES WILL INCLUDE:

Essential PA Support

  • Responsiveness to the needs of the Director ensuring calls are always answered or responded to immediately
  • Respond professionally, in a timely fashion to all requests from key internal and external stakeholders
  • Management of the Director’s emails and calendar
  • Full travel management and coordination with Managers/Staff on behalf of the Director in their absence

Stakeholder Management

  • You will maintain a relational focus with key internal stakeholders ensuring ongoing communications to keep the Director appropriately briefed
  • High level of communications both written and verbal with all stakeholders
  • Ability to negotiate Director commitments with both internal and external stakeholders with little or no supervision
  • Liaising with the Human Resources team

YOUR SKILLS AND EXPERIENCE WILL INCLUDE:

To be successful in this role, you will be an enthusiastic and professional Personal Assistant, preferably with at least 2 years experience, desirably in the not for profit space. You will display PA Excellence at all times and also thrive in an agile and diverse workforce.

In addition, you will be/have:

  • Exceptional organisational skills, with initiative to solve problems, prioritise workload and manage conflicting priorities and deadlines
  • Strong communication skills (both written and verbal) and organisational skills
  • A proactive self-starter and be able to work with minimum supervision and have a hands-on approach
  • Strong relationship building and collaboration skills across all levels of the organisation
  • Ability to professionally influence and challenge stakeholder expectations to ensure Director and business outcomes are achieved
  • Ability to use discernment in maintaining confidentiality of information that you are privy to by nature of the position of the person you support
  • Intermediate to advanced Microsoft Office skills

WHAT YOU NEED TO KNOW…

Sunshine Kids - Musha Vana takes our Safeguarding responsibilities seriously and we provide an environment that is safe for our child and adult beneficiaries. We have strong recruitment procedures to make sure the safest and most suitable people work with the children and families in our programs. All successful candidates will undergo a criminal record and Working with Children check prior to employment. We provide our staff and volunteers with ongoing supervision, support and training in their work with child and adult beneficiaries.

For your information, the interviews will start immediately, and the role may be filled before the closing date.

Job Types: Part-time, Casual

Experience:

  • PA/EA: 2 years (Preferred)

License/Certification:

  • Working with Children Check (Preferred)
  • Police Check (Preferred)

South Morang, VIC

Administration & Secretarial




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